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Executive Assistant to CCO and Development Executives
Los Angeles, CA

Job Description

ITV America is the largest independent producer of non-scripted content in America through its production companies Leftfield Pictures, Sirens Media, High Noon Entertainment, Good Caper Content, Thinkfactory Media, and ITV Entertainment. ITVA is a reality television powerhouse with hundreds of hours of cutting-edge and innovative unscripted programming, airing on various major networks. We produce leading content including Hell’s Kitchen, Love Island, Pawn Stars, Fixer Upper, and Real Housewives
of NJ.

 

Based in ITV’s North Hollywood office (currently remote), this role will report to the Chief Creative Officer of ITV America, the Senior Vice President of Development for ITV Entertainment, and two additional executives. This is a high profile administrative role, which requires an individual who can handle a high volume of work in a thoughtful and consciousness manner, is an expert at prioritization and organization, and has experience dealing with a wide variety of personalities, including high level producers and celeb talent.

 

Key Responsibilities:
 Maintain multiple executives’ calendars; including appointment scheduling across multiple time zones and offsite locations;respond to changes quickly and proactively alter priorities when necessary
 Maintain up-to-date awareness of the executives’ obligations in order to proactively assist and/or anticipate needs
 Handle high-volume phones, including answering all incoming calls, rolling calls, setting up conference calls with multipleinternal and external attendees, and taking notes
 Effectively manage multiple and shifting priorities; respond to changes quickly and proactively alter priorities whennecessary
 Read, interpret and write email correspondence as it relates to the executives’ obligations
 Support the slate of developing and ongoing production projects, including fielding calls from production staff, networks,producers, talent, and vendors
 Coordinate special projects, including offsite events, board meetings, conferences, and/or presentations
 Foresee and/or manage risk, conflicts, and problem areas
 Arrange all domestic and international travel plans for executives; process expense reports in a timely manner; maintainexecutives’ databases of contacts; complete filing as needed for projects and relevant materials
 Other duties or special projects as assigned

 

Qualifications:
 Minimum of 2 years as an executive assistant supporting high level executives, preferably in the television industry, andpreferably supporting multiple executives at once
 Experience at a talent agency and/or in non-scripted television, and familiarity with major industry players (agents,network executives, other studios) is a strong plus
 Bachelor’s degree or equivalent experience
 Ability to work in a high pressure and dynamic environment while maintaining a calm, positive demeanor
 Self-starter with the ability to prioritize, organize, and establish administrative procedures
 Strong typing skills; MAC proficient; solid skills in Google (Mail, Calendar, Docs, Sheets) and PowerPoint
 Excellent oral and written communication skills
 Demonstrated ability to multi-task; excellent follow-through
 Ability to handle confidential information with discretion; to exercise good judgment; and to interact professionally withhigh-level executives, clients, and talent
 Professionalism, punctuality, and reliability
 Understanding of and interest in non-scripted television development

 

For consideration, please send resumes to Human Resources at us.hr@itv.com.

ITV is an Equal Opportunity Employer, and is committed to maintaining a creative and collaborative environment with adiverse workforce.